Exhibitor FAQs

What are rules and regulations for exhibitors?
See the exhibitor rules and regulations

Where is the Exhibit Hall?
The Exhibit Hall is located in the Octavius Ballroom on the Promenade Level. There should be plenty of signage to help you find it!

Where do I check in and pick up my conference materials?
Anyone attending who is not with an ILTA member law department or law firm should check in at the Vendor Registration Desk located at Office 4 on the Promenade Level. Vendor registration opens Sunday at noon, so badges can be picked up for the Opening Reception held Sunday evening from 7:00 – 9:00 p.m. You're welcome to attend!

What are the Exhibit Hall hours?
We know you wanna get in there! See the exhibitor schedule

Where do I need to wear my name badge?
Everywhere. Keep 'em safe — there is a fee to replace lost badges.

When can I set up my booth?
Setup can occur Sunday from noon – 6:00 p.m. and Monday from 8:00 a.m. – 4:00 p.m. GES will be onsite to assist. Tear down is Thursday from 12:30 – 6:00 p.m. There is a $500 fine for tearing down early (unless you have permission from Peggy Wechsler).

Is there an onsite informational meeting for exhibitors?
Oh, yeah! Once again, ILTA is partnering with InsideLegal to produce the annual Vendor Educational Program. The meeting is Monday, August 31st from 1:30-4:00 p.m. in Anzio (Promenade Level, third Floor), and we encourage you to attend the entire program or any portion of it. Below is a breakout of the program:

1:30 - 2:00 p.m. — ILTA Vendor Business Meeting: This session will include an opportunity to meet the ILTA staff and Board, receive an update on conference activities, and learn additional ways to work with ILTA throughout the year. Faculty: Peggy Wechsler, ILTA Program Director

2:00 - 3:00 p.m. — InsideLegal Market Flash Course (How To Promote Your Company Within the Legal Space): We know how valuable your time is onsite at ILTA, so this rapid-fire session will pack in industry statistics and legal marketing information. The program will include topics such as legal market statistics; the one thing EVERY legal vendor should do…and it’s free; where to get marketing research; stats on purchasing budgets and trends; and working with the legal media. Walk away with tips, tricks and legal resources you can use immediately. Faculty: JoAnna Forshee, InsideLegal CEO & Jobst Elster, InsideLegal Head of Content & Legal Market Strategy

3:00 - 3:30 p.m. — Selling to ILTA Law Firms: Hear priceless advice from ILTA members on how to reach out to them and what not to do. Faculty: Kevin Sullivan, Cohen & Grigsby Director of Technology

3:30 - 4:00 p.m. — 2015 ILTA/InsideLegal Technology Purchasing Survey Results: Last but not least, we will be reviewing the results from this year’s ILTA member technology purchasing survey conducted by InsideLegal. The report includes data from 184 ILTA law firms of all sizes and covers things like what percentage of firm revenue they spend on technology; what they purchased last year; what they will be purchasing next year; did their budgets increase or decrease; what vendors gave exceptional customer service; etc. Session attendees will receive a printed copy of the report. View the 2014 Survey. Faculty: Jobst Elster, InsideLegal Head of Content/Legal Market Strategy

Complete your setup early Monday and make sure to join us for the program. Please RSVP to JoAnna Forshee with name, title, company and email address for each participant.

In addition, InsideLegal has added a link that pulls all their exhibitor resources and articles. Check it out!

Where can I view dimensions, layouts, etc. of conference/meeting rooms?
See the Caesars Palace Facilities Guide and the Exhibit Hall floor plan

Can I plan a private networking event?
Absolutely, but we have some guidelines. Private networking events can be planned for any time after 9:00 p.m. on Sunday, Monday and Tuesday; and after 4:30 p.m. Wednesday. If you wish to have a private event at any time during the conference, contact Peggy to discuss availability. You also will need to submit a space request form if you plan to host an affiliate event on property during the conference.

How do I order Exhibit Hall services?
At least 45 days prior to the conference, GES Exposition Services, the official service contractor for the Exhibit Hall, will email you an exhibitor service kit with information on ordering equipment, phone service, Internet access, cleaning services and more. Their phone number is 800.475.2098.

Can I attend ILTA networking events?
Yup! Please note that meals and evening events might require tickets that will be available for purchase onsite. You can also sign up for our recreational events.

Can I attend educational sessions?
Double yup! Please note the following:

  • We ask that you give our member registrants priority in seating. Many of them register for conference based on the content of these sessions.
  • Speakers have the right to request no vendors be in the room during their presentation. Those sessions will be flagged as "Closed to Vendors" on the conference mobile app.
  • Please turn off (or set to vibrate) all cellphones and other noise-making devices during all sessions.

Can I use the ILTA Events mobile app?
Triple Yup! Visit our mobile app page for details.

Are meals included in my registration package?
Nope — meal tickets must be purchased. You can buy tickets onsite at the Vendor Registration Desk (we accept most major credit cards, checks and cash). Tickets are good only for the ILTA-sponsored meal/event printed on the ticket. You MUST present a ticket to be served. Gratuities are included.

  • Breakfast: $45
  • Lunch: $50
  • Monday: Exhibit Hall Opening Reception: $50
  • Tuesday: Peer Awards Dinner: $75
  • Thursday: Game On, ILTACON!: $50

How will I know about any changes or announcements during the conference?
The ILTA Events mobile app will be your most current source for changes and announcements. We will include updates in a daily email message and in the "ILTA GLOBE," our conference newsletter (available at breakfast each morning). You can also follow us on Twitter (#ILTACON).

What's the dress code?
Get comfy! Prepare for a great networking experience in a casual atmosphere. If you plan to dine at the hotel's restaurants outside of ILTA activities, please inquire with the hotel about proper attire.

How can I tell if someone is a conference attendee?
Everyone is required to wear their conference badge at all times, and some will even have colored ribbons to identify various groupings (speakers, staff, award nominees, etc.).

Are minors allowed at the conference?
No youngin's are allowed in any ILTA conference event or venue, including exhibit area(s) and/or product demonstration venues, meals, social events, receptions and educational sessions.

How do I get involved with Vendor eBingo?
Here's how it works:

  • Vendors donate prizes valued at $100 – $500
  • Prizes listed in mobile app under "Important Information – eBingo Prizes"
  • On Tuesday morning, your special QR code will be delivered to your booth with instructions.
  • Conference attendees must visit 10 unique vendors each day to be eligible to win prizes
  • Drawings will occur at 4:00 p.m. on Tuesday and Wednesday, and a special "live" drawing will occur at 10:30 a.m. on Thursday in the Exhibit Hall
  • ILTA will post winners, prizes and awarding vendors on the mobile app Activity Feed
  • An email will go to the winner and vendor that tells the winner to go to the vendor's booth to pick up their prize
  • A special in-person drawing for top-level prizes will occur in the Exhibit Hall on Thursday at 10:30 a.m. All participating member attendees will be eligible. Must be present to win.

Is smoking allowed?
Smoking is only allowed in the casino areas of the hotel and conference center.